Report Documentation Legal Language


I am a new home inspector forming my home inspection report. I am viewing sample reports and most of them have the same verbiage that I like and that I would like to add to my report. I am trying to cross reference it to the InterNACHI’s documents that I gave attribution to and that I am in compliance with, but I am having trouble finding the information. Below, I posted the different verbiage that I would like to add, but, again, I am making sure that I am allowed to copy and paste it to my home inspecting report. Did this verbiage come of the InterNACHI website since so many home inspectors have the same documents? I would appreciate any help and I really do appreciate your time! Thank you in advance!

A common source of dissatisfaction with inspectors sometimes comes as a result of off-the cuff comments made by contractors (made after-the-fact), which often differ from ours. Don’t be surprised when someone says that something needed to be replaced when we said it needed to be repaired,replaced, upgraded, or monitored. Having something replaced may make more money for the contractor than just doing a repair. Contractors sometimes say, “I can’t believe you had this building inspected and they didn’t find this problem.” There may be several reasons for these apparent oversights: Conditions during inspection - It is difficult for clients to remember the circumstances in the subject property at the time of the inspection. Clients seldom remember that there was storage everywhere, making things inaccessible, or that the air conditioning could not be turned on because it was 60° outside. Contractors do not know what the circumstances were when the inspection was performed.*
The wisdom of hindsight - When a problem occurs, it is very easy to have 20/20 hindsight. Anybody can say that the roof is leaking when it is raining outside and the roof is leaking. In the midst of a hot, dry, or windy condition, it is virtually impossible to determine if the roof will leak the next time it rains. Predicting problems is not an exact science and is not part of the inspection process. We are only documenting the condition of the property at the time of the inspection. A destructive or invasive examination - The inspection process is non-destructive, and is generally noninvasive. It is performed in this manner because, at the time we inspected the subject property, the Client did not own, rent, or lease it. A Client cannot authorize the disassembly or destruction of what does not belong to them. Now, if we spent half an hour under a sink, twisting valves and pulling on piping, or an hour disassembling a furnace, we may indeed find additional problems. Of course, we could possibly CAUSE some problems in the process. And, therein lies the quandary. We want to
set your expectations as to what an inspection is, and what it not. We are generalists - We are not acting as specialists in any specific trade. The heating and cooling
contractor may indeed have more heating expertise than we do. This is because heating and cooling is all he’s expected to know. Inspectors are expected to know heating and cooling, plumbing, electricity, foundations, carpentry, roofing, appliances, etc. That’s why we’re generalists. We’re looking at the forest, not the individual trees.

Properties being inspected do not “Pass” or "Fail.” - The following report is based on an inspection of the visible portion of the structure; inspection may be limited by vegetation and possessions.Depending upon the age of the property, some items like GFCI outlets may not be installed; this report will focus on safety and function, not current code. This report identifies specific non-code, non-cosmetic concerns that the inspector feels may need further investigation or repair.

For your safety and liability purposes, we recommend that licensed contractors evaluate and repair any critical concerns and defects. Note that this report is a snapshot in time. We recommend that you or your representative carry out a final walk-through inspection immediately before closing to check the condition of the property, using this report as a guide.

Personality I would not want to include any of that verbiage in my reports, or pre-inspection agreements.


Mark fix your profile so others can determine where you do business. Is your state licensed. If it is there may be language you need to include either in your report or contract.

I agree with Christopher above I would not include any of the language you shared. It hints of inadequacy (defensive). The client won’t understand your reasoning for including it.

I have seen “some” reports where verbiage such as indicated in the original posts in a number of report systems. Is it good or bad to offer such general comments is a decision by the individual inspector. General comments are primarily intended to provide “general information” on a number of systems and topics. Take a good look at reports such as “The Home Reference Book”. It’s full of general information. (No harm intended, but there are many others).

Hi, Mark.

In reference to using InterNACHI text in your inspection reports, feel free. We have a legal documents library available for all members to freely use for their inspection business at

In addition to this library of legal documents, InterNACHI provides free, online informational and educational articles for inspectors in the InterNACHI Library of Inspection Articles.

In relation to home inspection reports, you may want to check out some same inspection reports written by master inspectors. We have a few at

If there’s anything else you need for your inspection business, feel free to reach out to me or your Education Team at

I’ve seen several groups use similar to this …Feel free to use it if you like BUT in my opinion I would NOT use it in my inspection agreement or report

Thanks for your response Christopher!

Bob, sorry I didn’t even know about updating my profile. I have updated my location, it is in PA. Thanks for your response!

Thanks Claude!

Thanks Ben this is very helpful, I didn’t know about the Library of Inspection Articles.

Dan, thanks for your input!

You can also fill out your “Signature”, so you can get organic SEO. Here is how:

SIGNATURE: Click on your face in the upper right hand corner of this page. Then click on your name to the left of the bell. Then click on preferences. Then click on profile and scroll down to signature and fill out the information that you want to appear under every post that you make. AND LAST, scroll to the bottom of the page and click SAVE CHANGES.

Best to you. :smile:

Thanks so much Larry! Learning something new every time I login!

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