Though you do not have a standard practice in your state, I would recommend that you look up a state law (many states utilize similar standards to one another), the verbiage they use or require is a good place to start.
As posted already; when the SOP states “the inspector shall report/describe”, put it in your report. Otherwise, it’s like taking a contract prepared by your lawyer and changing it with words “you made up” and expect it to still be a legal document.
I prepared a report template that addresses in the report exactly what the state law requires. It describes what the inspector is required to do, not required to do and lists specifically what must be reported. The template adds selections below to click on to describe that which we’re required to describe.
A copy of this template is on my website. I have also posted it on this bulletin board elsewhere.
I received numerous positive and negative responses to this format (saying that the report is too short). The fact of the matter is if I complete this report without adding anything else to it, I am in compliance. If I write up a 50 page report and do not include this information I am not in compliance. The object of the game is to complete the minimum requirements and add to it.
Inspectors want their reports to prove that they did something to justify their fees.
It’s difficult to go through a house and not find anything “significant” to report on and charge $600 for the inspection. However, this is just how it goes sometimes.
Your inspection agreement and often your inspection report covers the fact beforehand that only “significant issues” will be reported on in the inspection report. Why do you want to add 600 more items that are okey-dokey for everyone to “wade through” (in some cases they have to wade through it in the report and summary again)?! They are not paying for the inspection report by the pound! That’s what they do in the government. They weigh your correspondence to determine it’s worth without considering its validity.
Make sure that your inspection agreement states that the inspection report covers items of significant deficiency only and don’t worry about fluffing up your report.