Originally Posted By: mpatton
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Good luck on the chapter, I can give you some basics on starting the chapter. With help I started the Kentucky-Indiana-Ohio (KOI) chapter back in November. Thanks to Erby, Nick and my wife Teresa.
When making dinner/room reservations make sure that you can go over by approximately 5 people without problems.
Charge $X the same amount for those that come for the dinner as well as those that come only for the meeting.
Charge an extra couple of dollars to cover unexpected expenses.
Check with Nick to make sure he will cover any overruns.
Make sure Nick is available for the first meeting.
Good luck on compiling a list of inspectors within any given area if licensing is not required, this was a pain.
Check with Nick or I belive Leia? for assistance on compiling an e-mail list of inspectors.
We mailed out post cards do to the limited e-mail addresses found, not as simple as it sounds. (I can forward a copy of the post card if you like)
RSVP to one specific person not you & or others, this gets pretty crazy.
If you do pay by the plate as one bill make sure the $ per plate includes taxes $ gratuities and any other usage charges.
Make sure your cut of date for reservations is well understood typically 3 to 4 days prior to the meeting date.
Payment by credit card, check or cash excepted?
Sign/banner, start early to make sure you have it in plenty of time.
Hold in a room that doors can be closed and the room can be isolated from noise within the rest of the facility.
Suggest that you have name tags available for attendees.
Set-up a table at the entry to the room to handle payment, recommend two people at the table.
Provide receipts for each attendee.
Be able to adjust the air hot/cold.
Arrange for the serving and the removal of dishes with the serving staff so that it coordinates with your speakers and is not a distraction.
At the entrance provide a jar/bowl for business cards to be drooped into for drawing door prizes, this also provides you with an accurate list of who is in attendance and contact information.
If catalogs have been provided be sure to identify to the attendees if a discount is being provided for this group.
Have a digital camera on hand and take pictures.
Have a good time!!!
Good luck, if I can be of further assistance let me know. ![nachi_nachi.gif](upload://uHOMNyaTr9Egc1VkzoQvcptyboG.gif)
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