Hi all, quick question to see how different inspectors handle writing report comments. In general, for every single comment on our reports, we (“we” being me and my team) state the defect, how or why it’s a problem, and a recommended remedy. That’s true for even the most minor deficiency.
Needless to say, that takes up a LOT of additional time, and I’d love to shave quite a bit of time off our average. Currently it takes us, on average, about 3 hours to write a report. Likewise, our reports average between about 55-100 pages, depending on the size of the home and number of defects, whereas our local competitors’ reports average only about 20-30 pages.
Our feedback from clients and realtors has consistently been stellar because of our level of thoroughness and detail (and much of our report is just consumed by pictures); but I’m trying to find a happy medium where we don’t sacrifice too much of our quality and detail while at the same time drastically reducing our average report writing time.
Honestly, the format I adhere to and expect of my workers is based on my initial training and I don’t even know what the EXACT report writing requirements are beyond stating defects. For example, is it necessary to include a full paragraph for a missing drain stopper or wood deck posts in contact with soil, or could a simple one-sentence statement be used? Does a small hole in vinyl siding need an explanation or does a simple phrase like “A small hole was located in a piece of vinyl siding” suffice?
I’m very eager to find out how other inspectors handle this. We use plenty of template comments (all of which I’ve personally written), but it still takes a long time and the template comments often have to be edited somewhat for the particular property. We also spend about a half hour, on average, simply editing our photos (cropping, straightening, brightening) to make them crystal clear. Again, it’s something that really sets us apart, but I’m not sure it’s absolutely necessary.
Any feedback is much appreciated, and thanks in advance!